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Privacy Policy

This Privacy Policy has been established based on the recognition that Nabtesco Corporation and its Group companies (collectively, the “Nabtesco Group”) have a social responsibility to promote the proper handling of personal information. The Nabtesco Group is committed to ensuring that all officers and employees comply with this Privacy Policy and to exerting all possible efforts to protect personal information.

1. Basic stance

In the course of handling the personal information of clients, business partners, shareholders, job applicants and all other individuals (collectively, “Customers”), the Nabtesco Group will comply with all laws and governmental regulations concerning the proper handling of personal information and all other applicable rules and guidelines.

2. Purposes of using personal information

  • The Nabtesco Group will use the personal information received from Customers solely within the scope of permissible use described as follows.
  • Response to inquiries or questions from Customers
  • Invitation to events, exhibitions, etc. and communications in relation to their operation
  • Shipment or provision of products or services purchased by Customers, and confirmation and other communications necessary for offering products or services to Customers
  • Payment operations in relation to the sale or provision of products or services
  • Signing up for e-mail distribution services or other services available on the Nabtesco Group’s websites, distribution of electronic contents, and confirmation and other communications in relation to those services
  • Transmission of e-mail newsletters as requested by the respective Customers
  • Introduction of products as requested by the respective Customers
  • Communications on the occasion of Customers’ use of facilities arranged by the Nabtesco Group and provision of information about facility use to Customers
  • Communications with or responding to clients (including prospective corporate clients; the same applies hereinafter) in the course of business, and related administrative services
  • Shareholder administration and notifications to shareholders pursuant to the Companies Act of Japan
  • Provision of recruitment information to job applicants; screening and selection of prospective employees
  • Creation of data through de-identification of personal information (“anonymously processed information”)
  • Other purposes of use as announced, either on Nabtesco Group websites where various products are introduced or by other means

3. Purposes of using anonymously processed information

The Nabtesco Group may use anonymously processed information for any of the purposes listed below.

  • Product development and quality improvement or research for new services to be promoted by the Nabtesco Group, or marketing surveys and analysis to facilitate the foregoing
  • Creation of statistical data for business analysis, and utilization of analytical findings
  • Provision of other information that Nabtesco may find beneficial for Customers

The Nabtesco Group may provide anonymously processed information to third parties for any of the purposes listed below.

  • Disaster control measures, regional development, or other public purposes
  • Planning or implementation of other measures that Nabtesco may find beneficial for Customers

4. Shared use

The Nabtesco Group may share personal data received from Customers (excluding “specified personal information”) for use in accordance with the following conditions.

  • Types of personal data that may be shared
    Each Customer’s name, address, telephone numbers, age, gender, e-mail addresses or other attribute information, or any information, inquiries or other contents that the Customer has communicated to the Nabtesco Group
  • Scope of those who may share personal data Japanese or foreign companies belonging to the Nabtesco Group ( Nabtesco Network in JapanNabtesco Global Network)
  • Purposes of shared use The purposes described in Section 2 (Purposes of using personal information)
  • Person primarily responsible for controlling shared use Nabtesco Corporation

5. Control and protection of personal data

When handling personal data, the Nabtesco Group will properly control personal data, endeavor to prevent personal data from being fraudulently accessed from outside, lost, destroyed, falsified or leaked and to protect against all other security incidents, and implement appropriate and reasonable security measures. Upon occurrence of a security incident, the Nabtesco Group will promptly take corrective action.

6. Provision of personal data to third parties

The Nabtesco Group will never disclose or provide any Customer’s personal information, without the Customer’s consent, to any third parties other than the Nabtesco Group’s outsourcing partners, except when such disclosure is required under the law or justified on any other grounds.
* Specified personal information (as defined in the Act on the Protection of Personal Information of Japan) of a Customer will not be provided to any third party, regardless of whether the Customer’s consent is obtained or not, except when such information is provided to an outsourcing partner of the Nabtesco Group or provided under the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures of Japan (the “Number Use Act”) or any other applicable law.>

7. Administration of outsourcing partners

If Customers’ personal data is disclosed to an outsourcing partner under Section 6 above, the Nabtesco Group will conclude a non-disclosure agreement with the outsourcing partner and direct and supervise the outsourcing partner to ensure its proper handling and protection of the personal data.

8. Disclosure, correction, etc. or cessation of use, etc. of retained personal data

If a Customer desires disclosure, correction, etc. (meaning correction, addition or deletion) or cessation of use, etc. (meaning deletion, cessation of use or cessation of provision to third parties) with regard to the Customer’s personal data retained by the Nabtesco Group, the Customer will be requested to contact the Personnel Department at the General Administration & Human Resources Division, Nabtesco Corporation. After verifying the identity of the Customer, the Nabtesco Group will take necessary action as soon as reasonably possible.
However, the foregoing does not apply when acting as requested by the Customer may be detrimental to any right of a third party, or when the Nabtesco Group determines that its proper business operations may be significantly disrupted, or when a violation of law may arise.

9. Compliance with laws and rules

The Nabtesco Group will comply with the laws concerning personal information and all other applicable rules and guidelines.

10. Familiarization and awareness raising

The Nabtesco Group will familiarize its employees and other Nabtesco Group personnel with this Privacy Policy and ensure their compliance with the same. To this end, the Nabtesco Group will provide adequate education to its employees and other members of the Nabtesco Group.

11. Inquiries

Any inquiries or questions regarding personal information of a Customer can be directed to the department that has received the personal information provided by the Customer.

Our Cookie Policy

A cookie is a small piece of data stored on the user's computer by the web browser while browsing a website. Cookies do not allow an individual to be identified and do not infringe upon your privacy.

We may use the services of advertising distributors such as Yahoo! and Google to send notifications (advertisements) to those who have accessed a certain page on our website by using cookies stored on your computer.

If you do not want to receive such notifications, please disable the cookie settings on your browser. (You can enable or disable cookies by type, and you can access our website without cookies enabled.)

GDPR Privacy Policy

This Privacy Policy has been established by Nabtesco Corporation (the “Company”) and its Group companies (collectively, the “Nabtesco Group”) based on the EU General Data Protection Regulation (the “GDPR”) for the processing of personal data to which the GDPR applies. The Company and the Nabtesco Group are committed to ensuring that all officers and employees comply with this Privacy Policy and to exerting all possible efforts to process personal data accordingly.

For the purpose of this Privacy Policy, the “Nabtesco Group” means the companies listed at the following two links (Nabtesco Network in JapanNabtesco Global Network); provided, however, that Group companies within the European Economic Area (the “EEA”) are excluded from the Nabtesco Group, and the processing of personal data at the Group companies within the EEA shall follow the provisions stipulated by each such company.

Personal data to be collected

The Nabtesco Group may collect personal data in the following categories for the purposes specified in this Privacy Policy.

  • Personal data of clients (name, contact information (including, but not limited to, e-mail address, telephone number, and fax number; the same applies hereinafter), place of work, job position, organization, and the like)
  • Personal data of job applicants (name, contact information, school/university, address, date of birth, age, nationality, academic background, career history, and the like)
  • Personal data of shareholders (name, contact information, shareholding status, address, and the like)
  • Personal data of persons who enter offices of the Nabtesco Group (name, contact information, place of work, job position, organization, information collected through security systems (recorded videos of security cameras, etc.), and the like)
  • Location data
  • Online identifiers (IP addresses and cookie identifiers)

Purposes of processing personal data and their legal bases

The Nabtesco Group will process personal data for the following purposes on the following legal bases.

1) Personal data of clients

  • To respond to inquiries or questions
  • To invite to events, exhibitions, etc. and communicate in relation to their operation
  • To introduce, and communicate in relation to, new products of Nabtesco Group
  • To ship or provide purchased products or services, and make confirmation and other communications necessary for offering products or services
  • To conduct payment operations in relation to the sale or provision of products or services
  • To go through the signing up procedure for e-mail distribution services or other services available on the Nabtesco Group’s websites, distribute electronic contents, and make confirmation and other communications in relation to those services
  • To create data through de-identification of personal data
  • To communicate on the occasion of clients’ use of facilities arranged by the Nabtesco Group and provide information about facility use
  • To communicate with or respond to clients (including prospective corporate clients; the same applies hereinafter) in the course of business, and provide related administrative services
  • To consider acceptance of assigned employees or other personnel exchanges
  • To respond to whistleblowing and the like, and accordingly conduct internal investigations and make internal reports
  • To check how products of Nabtesco Group are used
  • To receive feedback on usage of products of Nabtesco Group and provide support services
  • To conduct internal investigation, consideration, report, and approval of transactions with clients
  • To process personal data for the above purposes in collaboration among member companies of the Nabtesco Group

(2) Personal data of job applicants

    • To provide recruitment information to job applicants, conduct screening and selection of prospective employees, and reimburse expenses incurred by them
    • To conduct shareholder administration and give notifications to shareholders pursuant to the Companies Act and other relevant laws and regulations of Japan

(4) Personal data of other related persons

    • To consider acquisition, joint venture or other corporate combination
    • To exchange information and have interactions at exhibitions, seminars or other events
    • To make inquiries or ask questions in connection with business operations
    • To provide services available on the Nabtesco Group’s websites
    • To process personal data for the above purposes at each member company of the Nabtesco Group
  • The Nabtesco Group processes personal data on legal bases such as consent of data subjects, legitimate interests pursued by the Nabtesco Group or third parties, necessity of preparation for conclusion of, and performance of, contracts between data subjects> and the Nabtesco Group, or necessity of compliance with the legal obligations of the Nabtesco Group.
  • In the case where the processing of personal data by the Nabtesco Group is conducted on the basis of consent of a data subject, the data subject may at any time withdraw the consent; provided, however, that the withdrawal of consent does not affect the legality of processing the personal data conducted on the basis of the consent prior to the withdrawal.
  • If it intends to process collected personal data for a purpose other than those specified above, the Nabtesco Group will make the purpose public by revising this Privacy Policy.

Disclosure of personal data

The Nabtesco Group may disclose personal data to member companies of the Nabtesco Group and third parties (for example, outsourcing companies and service providers).

Security management for personal data

In the processing of personal data, the Nabtesco Group will conduct appropriate data management, endeavor to prevent unauthorized external access, loss, corruption, falsification, leakage, and other risks to personal data, and take appropriate and reasonable security measures. If an accident should occur, the Nabtesco Group will take corrective measures promptly.

Storage of personal data

The Nabtesco Group will store personal data in a way that ensures security appropriately. The Nabtesco Group will store personal data only for the period necessary to achieve its purposes of use specified in this Privacy Policy and will erase it promptly when it becomes no longer needed. A specific storage period is to be determined in consideration of the purposes of collection and processing of personal data, the nature of the personal data, and the necessity of storage of personal data under law or for business purposes.

Rights of a data subject

  • With respect to personal data processed by the Nabtesco Group, a data subject has the following rights:
    • Right of access (demand of disclosure of purposes, type, to whom it is provided, storage period, from where it is collected, and the like);
    • Right to rectification or erasure;
    • Right to restriction of processing;
    • Right to object to processing;
    • Right to data portability (its transfer or copy) so that it can be used for a service other than that of the Nabtesco Group; and
    • Right to withdraw consent at any time.
    • When you intend to exercise any of the above rights, please refer to “Inquiries.”
  • If you have an objection against the processing of personal data by the Nabtesco Group, you may at any time file an objection with the competent agency having jurisdiction over data protection.

Miscellaneous provisions

  • This Privacy Policy may be revised or amended from time to time by the Nabtesco Group without notice.
  • If a data subject does not give consent to disclosure of personal data, the data subject may not be able to receive services provided by the Nabtesco Group, or to access and/or use some functions of the Nabtesco Group’s websites, and therefore the data subject’s customer satisfaction may be adversely affected.

GDPR Privacy Policy for Personal Data of NTS Group Members

This Privacy Policy has been established by Nabtesco Corporation (the “Company”) and its Group companies (collectively, the “Nabtesco Group”) based on the EU General Data Protection Regulation (the “GDPR”) for the processing of personal data of employees and other personnel* (“NTS Group Members”) to which the GDPR applies. The Company and the Nabtesco Group are committed to ensuring that all officers and employees comply with this Privacy Policy and to exerting all possible efforts to process personal data accordingly.
* “NTS Group Member” means an officer, employee or any other person who is currently engaged in business operations of the Nabtesco Group or a person who was engaged in business operations of the Nabtesco Group in the past (a retiree). For the purpose of this Privacy Policy, the “Nabtesco Group” means the companies listed at the following two links (Nabtesco Network in JapanNabtesco Global Network); provided, however, that Group companies within the European Economic Area (the “EEA”) are excluded from the Nabtesco Group, and the processing of personal data of NTS Group Members at the Group companies within the EEA shall follow the provisions stipulated by each such company.

Personal data to be collected

The Nabtesco Group may collect personal data of the following categories of officers and employees, as well as retirees, for the purposes specified in this Privacy Policy.
Name, job position, date of birth, age, current address, family origin, parents’ address, place of residence registration, contact information, emergency contact information, My Number (social security and tax number), driver's license, nationality, passport, status of residence, permanent resident certificate, pension-related information, family situation, marriage status, residence condition, academic background, qualifications, career history, transfer status, personnel evaluation, account information, securities holdings, income, face photo, fingerprint data, video, online identifiers (IP addresses and cookie identifiers), other information required by instructions of administrative organs and provisions of laws, regulations, ordinances, and the like, and other information of a similar nature

Purposes of processing personal data and their legal bases

  • The Nabtesco Group will process personal data for the following purposes.

Purposes of processing

    • To communicate and make arrangements in the course of business operations
    • To conduct reassignment, personnel evaluation, commendation, disciplinary action, or other operations for human resources management
    • To conduct workforce management
    • To conduct operations for work safety, sanitation, healthcare administration, and the like
    • To pay salaries, bonuses, and the like, and reimburse expenses
    • To communicate with and disclose information to affiliated companies, assignee companies, and the like
    • To provide various information and conduct public relations activities regardless of whether internally or externally using documents, e-mail, videos, social media, and the like
    • To make emergency contact, and give notice on drills and share the results
    • To conduct sales and support activities using communication means such as sounds, images, videos and the like
    • To reply to requests of surveys from other companies
    • To register biological information (vein patterns, etc.) in biometric devices, track behavior, and record security videos
    • To respond to whistleblowing and the like, and accordingly conduct internal investigations and make internal reports
    • To conduct internal audits and make internal reports
    • To utilize personal data as authentication data for the Company’s systems
    • To conduct internal training
    • To conduct reassignment (including temporary assignment and employment transfer), personnel evaluation, commendation, disciplinary action, or other operations for human resources management within the entire Nabtesco Group
    • To conduct operations for employee shareholding plans
    • To give notifications and make reports to public offices
    • To go through procedures for tax affairs, employment insurance, social insurance and other statutory or regulatory affairs
    • To pay retirement benefits and conduct other operations for retirees
  • The Nabtesco Group processes personal data on the legal bases of consent of data subjects, legitimate interests pursued by the Nabtesco Group or third parties, necessity of preparation for conclusion of, and performance of, contracts between data subjects and the Nabtesco Group, or necessity of compliance with the legal obligations of the Nabtesco Group.
  • In the case where the processing of personal data by the Nabtesco Group is conducted on the basis of consent of a data subject, the data subject may at any time withdraw the consent; provided, however, that the withdrawal of consent does not affect the legality of processing the personal data conducted on the basis of the consent prior to the withdrawal.
  • If it intends to process collected personal data for a purpose other than those specified above, the Nabtesco Group will make the purpose public by revising this Privacy Policy.

Disclosure of personal data

The Nabtesco Group may disclose personal data to member companies of the Nabtesco Group and third parties (for example, outsourcing companies and service providers).

Security management for personal data

In the processing of personal data, the Nabtesco Group will conduct appropriate data management, endeavor to prevent unauthorized external access, loss, corruption, falsification, leakage, and other risks to personal data, and take appropriate and reasonable security measures. If an accident should occur, the Nabtesco Group will take corrective measures promptly.

Storage of personal data

The Nabtesco Group will store personal data in a way that ensures security appropriately. The Nabtesco Group will store personal data only for the period necessary to achieve its purposes of use specified in this Privacy Policy and will erase it promptly when it becomes no longer needed. A specific storage period is to be determined in consideration of the purposes of collection and processing of personal data, the nature of the personal data, and the necessity of storage of personal data under law or for business purposes.

Rights of a data subject

  • With respect to personal data processed by the Nabtesco Group, a data subject has the following rights:
    • Right of access (demand of disclosure of purposes, type, to whom it is provided, storage period, from where it is collected, and the like);
    • Right to rectification or erasure;
    • Right to restriction of processing;
    • Right to object to processing;
    • Right to data portability (its transfer or copy) so that it can be used for a service other than that of the Nabtesco Group; and
    • Right to withdraw consent at any time.
  • When you intend to exercise any of the above rights, please refer to "Inquiries."
  • If you have an objection against the processing of personal data by the Nabtesco Group, you may at any time file an objection with the competent agency having jurisdiction over data protection.

Inquiries

Any inquiries or questions regarding personal data of NTS Group Members can be directed to the following: Human Resources Department, Nabtesco Corporation, or General administration & human resources department of each Group company.

Miscellaneous provisions

This Privacy Policy may be revised or amended from time to time by the Nabtesco Group without notice.